Purpose

The Integrated Guidance Application Organizer is a strategic planning tool designed to help districts navigate the Integrated Guidance application process in an organized and authentic way over several months. This resource was highly praised in the previous round of applications, and due to popular demand, it has been updated for this round. Its primary goal is to streamline the application process, foster meaningful community engagement, and ensure a comprehensive, thoughtful approach to planning.

What Does the Organizer Do?

• Spreads Out the Application Work: By breaking the process into manageable steps over the next six months, the organizer helps you avoid the stress of last-minute compilation.
• Guides Collaborative Engagement: It provides resources and agendas to facilitate multiple meetings with your Community Engagement Team, ensuring the application is built collaboratively.
• Captures Key Information: The organizer includes prompts for capturing essential application questions along the way and compiles them for easy submission.

What is the Organizer?

The organizer is a comprehensive spreadsheet that offers a suggested pathway for your Community Engagement Team to complete the Integrated Guidance Application. It’s structured around a series of monthly meetings, with each tab dedicated to a specific focus area. Within each meeting tab, you'll find detailed agendas, resources, and note catchers to document important information as you prepare your application. The tool also includes key application questions in orange boxes for easy reference. As you complete these prompts, your responses automatically populate into the ODE Submission tab, streamlining the final application process.

Components of the Organizer

The organizer is broken down into a series of monthly meetings and tasks that guide you through the application process.

Needs Assessment (September - November)

Planning and Budgeting (January - February)

Each tab includes the following components to support your work:

• Agenda: Links to sample agendas for each meeting, helping you stay organized and focused.
• Preparation: An overview of the meeting’s purpose and tasks to orient the facilitator, ensuring productive discussions.
• Resources: Curated resources to aid in completing meeting tasks, with additional materials to support the work between meetings, such as community engagement activities.
• Note Catcher: Dedicated space for capturing key insights and information, ensuring nothing is lost when writing your application.
• Integrated Guidance Application Questions: Essential application questions are organized to align with the meeting flow. Your answers from each session automatically populate into the ODE Submission page, simplifying the final application process.
• Assurances: Embedded throughout the process are prompts for assurances, confirming that required activities have been completed.

The Integrated Guidance Application Organizer is a valuable resource for districts seeking to engage in authentic, strategic planning while efficiently managing the application process. Use it to facilitate collaboration, compile crucial information, and stay on track throughout the application timeline.