What is eligible? 

• You can find a list of all current substitute eligible events available on PDNetworks by searching for the tag “subeligible.”

What do I need to do?

• Be sure to sign in at the event so we can confirm your attendance. NWRESD is only able to reimburse your district if we are able to verify your attendance at the eligible event.
• While each district's process for requesting a substitute and mileage can vary, we suggest that you include a note indicating that your request is eligible for reimbursement through NWRESD and citing this resource page whenever possible.

What is eligible?

• You can find a list of all current substitute eligible events available on PDNetworks by searching for the tag “subeligible.”

• Some activities may be eligible for substitute reimbursement that are not PDNetworks events because they are being hosted by outside organizations or other unusual circumstances. In these cases, we will make an effort to communicate with your office before the day of the activity.

How will NWRESD communicate about this to me?

• NWRESD will send you a regular report of staff from your district with the names and dates of the events our records indicate they attended.
• Let us know if you notice any discrepancies with your records and the attendance list we provided so that we can identify any errors.

What do I need to do?

• Send an invoice to ap_invoice@nwresd.k12.or.us and cc senior support staff Anderson Kishlock (akishlock@nwresd.k12.or.us) to be reimbursed for any substitute or mileage costs incurred by the district for the eligible event(s).
• Please include the date of the event(s) and names of all teachers whose substitutes and mileage are included in the invoice so that we can confirm it against our attendance records.

Do I need to invoice separately for each event? 

•  This is very helpful when multiple programs are involved but not required.

How much funding is available for my district?

• For core regional innovations and professional learning services, districts are allocated a portion of funding based on small/rural status and % ADMw. View this allocation chart to see how much your district qualifies for. The programs that are covered under this allocation include:
  
  
  • 9th Grade Success Network
  • Behavior, Attendance, and Social Emotional Systems (BASES)
  • Career & College Readiness 
  • Early Literacy Supports

• Certain grant projects may also provide funding unrelated to this allocation such as:
  
  
  
  • Northwest Regional Educator Network (NREN): Substitute costs and mileage are covered for participation in the NREN coordinating body.
  • EdTech Cadre: Substitute costs and mileage are covered for all three in person sessions.
  • STEM Hub: Substitute costs and mileage may be covered for individual STEM Hub projects on a case by case basis.

What do I need to do?

•  We ask that you complete a stipend agreement form for each stipend-eligible project, which will inform you of any eligibility requirements for that project. 

Am I eligible?

• If applicable, check your collective bargaining agreement or ask your supervisor. Instructional services stipends typically do not have eligibility requirements for participants beyond minimum participation, but your school district may.

What happens if I participate in the project and then find out I am not eligible for a stipend due to my district policies or collective bargaining agreement?

• In that case, NWRESD is not able to pay a stipend for your participation. We ask participants to take responsibility for understanding their district policies and collective bargaining agreements, and to obtain approval from their supervisor before beginning work. 

How will NWRESD communicate about this to me?

• We will ask you to complete a stipend agreement form before work begins. The completed form will be sent to your district office. 
• We will notify you when funds are transferred to your district. 

When will I get paid?

• We will inform you when funds are transferred to your district. If you have not received your stipend within two pay periods after receiving this notification, please reach out to your program contact in instructional services or the contact listed on the stipend agreement form. Please check your pay stubs before reaching out.

Why do I need to fill out this form?

• This form confirms your eligibility to receive a stipend and will be used to communicate with your district office and your supervisor regarding stipends. 

If I am not eligible to receive a stipend due to my district policies or collective bargaining agreement, can I still participate in the project?

• This will vary by program and project. If you are interested in participating in a stipend-eligible project without receiving a stipend, please reach out to the program contact for that project.

How will NWRESD communicate about program stipends to me?

• Before work begins, participants will be asked to complete a stipend agreement form, which requires that they notify and document approval from their supervisor to participate in a stipend-eligible project. The form also clarifies how they may participate and remain eligible for a stipend per their district policies and collective bargaining agreement.
  
  When we receive these back from participants, we will batch and send them to their respective district offices along with a list of participants. Supervisors who approved participation will be CCd on this email. Participants are not considered eligible for a stipend until this form is complete, and we ask them to take responsibility for ensuring their eligibility within your district policies and collective bargaining agreements.
  
  
• When funds are transferred to your school district, we will send you the back-up documentation for that round of stipends, including a list of names and the amounts they earned.

What do I need to do? 

• Pay the gross stipend amount via payroll.

When should we pay this? 

• We will let you know in our first communication. We will not send funds to your district until we have ensured the recipients are eligible per any minimum attendance requirements. Generally, we will ask that stipends be paid within two pay periods after we send funds.

Do I need to send you an invoice?

• No, we will generate a stipend award letter to use as an invoice. However, if it simplifies your accounting to generate an invoice for us to pay, please reach out.

Are payroll costs included?

• Every transfer of funds for stipends will include an extra 35% of the gross total to help defray employer-paid payroll costs. The number we give you for a stipend amount is the intended gross payment to the participant.

Do I need to return the excess?

• No, but if it simplifies your accounting, you may. If you would like to return excess funds, please reach out and let us know.

What if my payroll costs are higher than 35%?

•  NWRESD appends 35% to the stipend as a rule, but if your payroll costs are higher than that, you may reduce the gross amount of the stipend accordingly. Our goal is for school districts to not accept a financial burden as a consequence of participating in our programming.

What if a participant is not eligible to receive a stipend?

• We will make every effort to confirm that participants are eligible to receive a stipend before transferring funds. However, if a participant on our list is not eligible to receive a stipend, please reach out to us. We will ask that you return the funds we sent for their stipend, including the extra 35% for their payroll costs.
  
  Who do I contact for more information?

• For any questions regarding the substance or content of programs, please contact the program lead listed on that programs page of our website.
  
  
• Send all invoices to ap_invoice@nwresd.k12.or.us and cc Anderson Kishlock.
  
  
• For general questions about events and eligibility as well as NREN projects, contact Anderson Kishlock.
  
  
• For projects related to the following programs, contact Melissa Hampton:
  
  • 9th Grade Success Network
  • Career and College Readiness
  • Instructional Coaching
  • Regional Mentoring
  • STEM Hub
    
    
• For projects related to the following programs, contact  Matthew Kishlock:
  • Attendance Services
  • Early Literacy
  • MtSS Coaching
  • Oregon Response to Instruction and Intervention
  • School Safety and Prevention
  • Behavior, Attendance, & Social Emotional Systems
    
    
• For projects related to the following programs, contact Lacey Brown:
  • English Language Learner Title III
  • Migrant Education Title IC