KG - Use of NWRESD Facilities

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Code: KG
Adopted: 7/14/01
Revised/Readopted: 8/08/17, 11/13/24
Orig. Code(s): KG

The Board believes that the facilities of the ESD should be made available for community purposes when under the supervision of responsible persons, providing that such use does not interfere with the official business of the ESD.

Application for the use of facility space for any purpose not sponsored by the Superintendent or their designee(s) shall be made in writing to the Superintendent or their designee(s) . The request shall state the time, space needed, the name of the organization desiring its use, the purposes for which it is to be used and the name of the individual who will be responsible for the care of the building and equipment requested. To assure proper reservations, all applications shall be received not later than five days before the date of use. Reservations cannot be guaranteed if received less than five days in advance. Permission shall be granted electronically.

Preference to competing requests will be granted according to the following order of descending preference:

ESD programs and sponsored activities;
Component districts;
State agencies providing services to children and families and non-component public school districts;
Adult education classes requested by the administrations of community colleges or universities;
Other nonprofit groups of an educational, civic or service nature;
Private or commercial groups.

The use of the ESD facilities shall not be granted for private social functions or any purpose which is prohibited by law.

The Board shall require that all users of facilities comply with Board policies and administrative regulations. All facility users will sign a “Use of Facility” agreement developed by the Superintendent or designee.

During the regular work day, the ESD conference rooms shall be available for the use of ESD-sponsored activities, component districts or state agencies providing services to children and families without charge for purposes which relate directly to the educational program and operation of the component district(s) and/or ESD(s). Charges to reimburse the ESD for equipment use, event planning, custodial or maintenance services may be applied at the discretion of the Superintendent or their designee(s).

Organizations which do not qualify for free use of facilities shall pay the costs related to the use of ESD facilities, in accordance with the fee schedule and procedure established in Administrative Rules (KG-AR) by the Chief Financial Officer, reviewed and revised as needed.

Facilities/facility services shall be subject to rules, regulations and procedures established by the Superintendent or designee.

Permission to use ESD facilities does not imply sponsorship by the ESD or responsibility on its part for the content and quality of the program presented. The ESD reserves the right to cancel at any time any and all permits issued, or deny a request for use of its facilities when such action is necessary for the best interests of the ESD.

Evening and Weekend Use

Use of ESD facilities during the evening or weekend shall be in accordance with this policy and pertinent administrative regulations.

END OF POLICY

Legal Reference(s):

Cross Reference(s):

DFD - Providing Space, Other Facilities and Services
EDC/KGF - Authorized Use of NWRESD Equipment and Materials
KGF/EDC - Authorized Use of NWRESD Equipment and Materials
KM - Relations with Community Organizations

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