Code: BDDG
Adopted: 4/18/17

The Board secretary will take written minutes of all Board meetings. The written minutes will be a true reflection of the matters discussed at the meeting and the views of the participants. The minutes will include, but not be limited to, the following information:

1. All members of the Board who were present;

2. All motions, proposals, resolutions, orders and measures proposed and their disposition;

3. The results of all votes and the vote of each member by name;

4. The substance of any discussion on any matter;

5. Any other information required by law.

Minutes of executive sessions will be kept in accordance with the requirements of Oregon’s Public Meetings Law with essentially the same level of detail as for public sessions. If disclosure of material in the executive session minutes would be inconsistent with the purpose for which executive session was held under Oregon Revised Statute (ORS) 192.660, the material may be withheld from disclosure.

All minutes shall be available to the public within a reasonable time. The public and patrons of the district may receive, upon request, copies of minutes through a Northwest Regional Education Service District, Service Center. A copy of the minutes of each regular and special Board meeting as they are drafted for approval will be distributed after such meeting to each Board member and administrator. 

The ESD will maintain a hard copy¹ of the meeting minutes and make them available to staff and other interested patrons.

If an executive session is held pursuant to ORS 332.061, the following shall not be made public: the name of the minor student; the issue, including a student’s confidential medical records and that student’s educational program; the discussion; and each Board member’s vote on the issue.

Minutes of regular and special meetings of the Board shall be approved by the Board at its next regular meeting.

END OF POLICY

¹Oregon Administrative Rule 166-400-0010(9)

Legal Reference(s):

• ORS 192.610 to -192.710
• ORS 334.100
• Letter Opinion, Office of the OR Attorney General (Nov. 20, 1970).